> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.doclingo.ai/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# What is a Terminology Database?

A terminology glossary is a **small dictionary** that lists important words and their correct meanings. It helps make translations clear and consistent by using the same words throughout a document.

**For example:**
* The term **"User Interface"** might be written as **"User Interface"** or **"UI"**. If the glossary defines it as **"User Interface"**, all translations will follow this standard, ensuring consistency.
* For brand names and technical terms, the glossary provides fixed translations to prevent confusion and maintain accuracy.


**Important Notice**  
* Doclingo only supports .xlsx (Excel) format for glossaries. Please ensure your file is in the correct format before uploading. Otherwise, it cannot be processed.

# Doclingo Terminology Glossary/ Database **User Guide**

With Doclingo, you can create and apply a **terminology glossary/ **database to ensure translation consistency. Follow these steps:

### Step 1: Create a New Glossary

1. Click on your **profile icon** in the top right corner.

2. Select **Glossary** from the left menu.

3. Click the **Create** **New Glossary** button.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201102_1er18ll.jpg)

### Step 2: Name Your Glossary

1. In the pop-up window, enter a **Glossary Name** (e.g., “Company-Specific Terms”).

2. Click **Confirm** to create the glossary.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201108_1eanpr7.jpg)

### Step 3: Open the Glossary for Editing

1. In the Glossary List, find the glossary you just created.

2. Click **Edit** to open the glossary editor.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201114_62grvi.jpg)

### Step 4: Add Terms

1. In the editing interface, click **Add Entry**.

2. A text input field will appear.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201119_105nbmw.jpg)

### Step 5: Enter Source & Translated Terms

1. In the input field, enter the **source term**.

2. In the corresponding field, enter the **translated term**.

3. Click **✅ (checkmark) to confirm** and add the entry.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201124_izkh9c.jpg)

### ✨ Additional Feature 1: Export Glossary

* You can export your glossary by clicking "Export", which will download the file as an .xlsx format for local storage.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201131_7q21b8.jpg)

### ✨ Additional Feature 2: Import .xlsx Template

* You can bulk add terms by uploading an .xlsx template

1. Click **"Import"**, select your **.xlsx file**, and upload it.

2. Once uploaded, you can modify or delete terms directly in the system without adding them manually one by one.

3. Click  **"Save"** to confirm changes.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201138_bkrgsj.jpg)
![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201145_15iadaw.jpg)

### Step 6: Apply the Glossary in Document Translation

1. Go to the **Document Translation** page and upload your document.

2. Select the **target language**.

3. Check the  **✅ Glossary** option.

4. Select the glossary you just created to ensure its terms are applied in the translation.

5. Click **"Translate Document"** to start the translation process.

![](https://storage.crisp.chat/users/helpdesk/website/cbc39729d19ba000/image20250312201151_no3xux.jpg)

By following these steps, you can successfully create and apply a terminology glossary in Doclingo, making translations more professional and accurate!

**Note:** This glossary feature is currently available only to **Premium/Premium+** and **Boost Pack users**.