A terminology glossary is a small dictionary that lists important words and their correct meanings. It helps make translations clear and consistent by using the same words throughout a document.

For example:

• The term "User Interface" might be written as "User Interface" or "UI". If the glossary defines it as "User Interface", all translations will follow this standard, ensuring consistency.
• For brand names and technical terms, the glossary provides fixed translations to prevent confusion and maintain accuracy.

Important Notice

• Doclingo only supports .xlsx (Excel) format for glossaries. Please ensure your file is in the correct format before uploading. Otherwise, it cannot be processed.

Doclingo Terminology Glossary/ Database User Guide

With Doclingo, you can create and apply a **terminology glossary/ **database to ensure translation consistency. Follow these steps:

Step 1: Create a New Glossary

1. Click on your profile icon in the top right corner.

2. Select Glossary from the left menu.

3. Click the Create New Glossary button.

Step 2: Name Your Glossary

1. In the pop-up window, enter a Glossary Name (e.g., “Company-Specific Terms”).

2. Click Confirm to create the glossary.

Step 3: Open the Glossary for Editing

1. In the Glossary List, find the glossary you just created.

2. Click Edit to open the glossary editor.

Step 4: Add Terms

1. In the editing interface, click Add Entry.

2. A text input field will appear.

Step 5: Enter Source & Translated Terms

1. In the input field, enter the source term.

2. In the corresponding field, enter the translated term.

3. Click ✅ (checkmark) to confirm and add the entry.

✨ Additional Feature 1: Export Glossary

• You can export your glossary by clicking "Export", which will download the file as an .xlsx format for local storage.

✨ Additional Feature 2: Import .xlsx Template

• You can bulk add terms by uploading an .xlsx template

1. Click "Import", select your .xlsx file, and upload it.

2. Once uploaded, you can modify or delete terms directly in the system without adding them manually one by one.

3. Click "Save" to confirm changes.

Step 6: Apply the Glossary in Document Translation

1. Go to the Document Translation page and upload your document.

2. Select the target language.

3. Check the ✅ Glossary option.

4. Select the glossary you just created to ensure its terms are applied in the translation.

5. Click "Translate Document" to start the translation process.

By following these steps, you can successfully create and apply a terminology glossary in Doclingo, making translations more professional and accurate!

Note: This glossary feature is currently available only to Premium/Premium+ and Boost Pack users.

Updated on: 13/03/2025