How to Create and Use a Glossary in Doclingo?

A Glossary (Terminology Database) helps maintain consistent translations by defining how specific words, technical terms, or brand names should be translated.
For example, you can specify a preferred translation for a company name or technical term to help ensure consistent wording throughout your documents.

1. Open the Glossary Page

Click the profile icon in the top-right corner to open Personal Center, then select “Glossary” from the left menu.
Here, you can create, manage, and edit your terminology databases.

2. Create a New Glossary

Click “+ New glossary” and choose how you want to create your glossary:

• Create Manually: Create a glossary and add terms individually.
• Import from .xlsx: Import terminology from an Excel file.
• Add Official Glossary: Add an available official glossary.

Create Manually

Select “Create manually”, enter a name for your terminology database, and click “Confirm”.

3. Add Terminology Entries

Find your newly created glossary and click “Edit” to open the terminology editor.
Click “Add Entry” and enter:

• Source Text: The original word or term.
• Trans.: The preferred translation.

Click the checkmark (✓) to save your entry.
Repeat this process to add more terminology.

4. Import or Export Glossary Files

Doclingo also supports managing terminology through Excel files.

Import from Excel

To import multiple terms at once:

1. Click “Download .xlsx Template” to get the Excel template.
2. Click “Import .xlsx Template” to upload the completed file.

Export Your Glossary

Click “Export Terminology Database” to download your glossary as an Excel (.xlsx) file.
You can also edit or delete existing terminology entries directly from the editor.

5. Manage Your Glossaries

On the Glossary page, you can manage your existing terminology databases using the available actions:

• Rename: Change the glossary name.
• Edit: Add, update, or remove terminology entries.
• Delete: Remove an existing glossary.

You can also use the search bar to locate a specific glossary.

6. Apply a Glossary During Translation

To use your terminology database when translating documents:

1. Open the Document Translation page.
2. Upload your document and select the target language.
3. Open More Settings and find the Glossary option.
4. Select the glossary you want to use and confirm your settings.
5. Click “Start Trans.” to begin translation.

Doclingo will prioritize your specified terminology during translation.

7. Important Notes

• Supported Format: Glossary import and export support Excel (.xlsx) files.
• Terminology Consistency: Glossaries help maintain consistent translations of technical terms, names, and specialized vocabulary.
• Editing: You can add, edit, or delete terminology entries when needed.
• Availability: The Glossary feature is available to VIP, SVIP, and Booster Pack users.

If you need further assistance, please contact our support team at support@doclingo.ai.

Updated on: 31/10/2026